Check with the office. The official pages for this service leave out some details, or are older than a year. Use this page as a starting point and confirm fees and documents before you apply.
Japanese nationals must report births, marriages, divorces, recognition of paternity, deaths and nationality changes to the family register through the consulate. A non-acceptance system also exists to block notifications made without a person's real intention.
Where to apply in Australia
Consulates-General and Embassy for their areas; Sydney page read (NSW and NT).
Brisbane: online booking only (brisbane.rsvsys.jp), one booking per person, up to 35 days ahead; required for Japanese passport applications and collections, residence and signature certificates, and visas; police certificate and family registrations by email booking; no appointment for visa or police-certificate collection, My Number card collection or voting processes. Cairns consular office (North and Far North Queensland): in-person visa applications need no booking, 9:00-12:00 and 13:30-16:00. Perth: online booking required for passports, police certificates, family-register and nationality notifications and visa applications (WA residents only); no booking to collect documents. Melbourne: online reservation for passport, police certificate and certificates (visas only through accredited agencies since 2019 for most applicants); Japanese election card registration without booking.
Contact details for every office are on the page of the embassy and consulates of Japan.
How to apply
Attend the consulate in person with a booked appointment during submission hours (Sydney 9:30-12:30, weekdays) | forms are completed in Japanese in black ink | detailed steps are on sub-pages for each notification
Documents you need
- Forms in Japanese block script
- Supporting Australian certificates (for example NSW marriage or birth certificate)
- Specifics per notification on separate pages
Fees and processing time
The official pages do not publish a fee for this service. Ask the office before you apply.
Good to know
Fees and processing times not stated; sub-pages not read.
Official sources
- sydney.au.emb-japan.go.jp/itpr_ja/consul_koseki_kanren.html
- sydney.au.emb-japan.go.jp/itpr_ja/consul.html
- brisbane.au.emb-japan.go.jp/itpr_en/visa.applications.html
- brisbane.au.emb-japan.go.jp/itpr_en/about_cairns.html
- perth.au.emb-japan.go.jp/itpr_ja/11_000001_00751.html
- melbourne.au.emb-japan.go.jp/itpr_en/reservation-en.html
Check before you apply
This page summarises information published by Japan's official channels, last checked on 24 octubre 2026. Fees and requirements can change at short notice, so confirm with the office that will handle your case.
Spotted a change? Let us know.
More services of Japan in Australia
- Birth, marriage, divorce and family-register certificates (in English)
- Certificate of capacity to marry
- Certificate of residence (zairyu shomei)
- Driving licence translation / licence extract
- Emergency travel document (travel document for return)
- Overseas residence report (zairyu todoke)
- Overseas voting registration
- Passport (new, renewal, replacement)
- Police certificate (Japan National Police Agency)
- Short-term visa (temporary visitor)
- Signature certificate (substitute for seal certificate)
- Working holiday visa