Check with the office. The official pages for this service leave out some details, or are older than a year. Use this page as a starting point and confirm fees and documents before you apply.
A certificate confirming that a Japanese national signed a document before a consular officer, used in place of a seal registration certificate for Japanese property registration, loans or vehicle transfers. The applicant must appear personally.
Where to apply in Australia
Handled at the consulate for the applicant's area (Sydney page read: NSW and NT).
Brisbane: online booking only (brisbane.rsvsys.jp), one booking per person, up to 35 days ahead; required for Japanese passport applications and collections, residence and signature certificates, and visas; police certificate and family registrations by email booking; no appointment for visa or police-certificate collection, My Number card collection or voting processes. Cairns consular office (North and Far North Queensland): in-person visa applications need no booking, 9:00-12:00 and 13:30-16:00. Perth: online booking required for passports, police certificates, family-register and nationality notifications and visa applications (WA residents only); no booking to collect documents. Melbourne: online reservation for passport, police certificate and certificates (visas only through accredited agencies since 2019 for most applicants); Japanese election card registration without booking.
Contact details for every office are on the page of the embassy and consulates of Japan.
How to apply
Attend in person and sign before the officer; online booking encouraged, walk-ins before 11:00; no proxy or mail applications
Documents you need
- Valid Japanese passport
- Signature certificate application form
- One proof of current address (for example NSW/NT licence, utility bill, bank statement)
- For the attached format, the receiving party's Japanese document with signature fields left blank
- Residence report on file
- No active Japanese resident registration
Fees and processing time
- Official fee: cash only, amount in image fee table (not readable)
Processing time: Usually same day.
Official sources
- sydney.au.emb-japan.go.jp/itpr_ja/consul_sign_shomei.html
- sydney.au.emb-japan.go.jp/itpr_ja/consul_shomei_kanren_top.html
- brisbane.au.emb-japan.go.jp/itpr_en/visa.applications.html
- brisbane.au.emb-japan.go.jp/itpr_en/about_cairns.html
- perth.au.emb-japan.go.jp/itpr_ja/11_000001_00751.html
- melbourne.au.emb-japan.go.jp/itpr_en/reservation-en.html
Check before you apply
This page summarises information published by Japan's official channels, last checked on 24 octubre 2026. Fees and requirements can change at short notice, so confirm with the office that will handle your case.
Spotted a change? Let us know.
More services of Japan in Australia
- Birth, marriage, divorce and family-register certificates (in English)
- Certificate of capacity to marry
- Certificate of residence (zairyu shomei)
- Driving licence translation / licence extract
- Emergency travel document (travel document for return)
- Family register notifications (birth, marriage, divorce, death, nationality)
- Overseas residence report (zairyu todoke)
- Overseas voting registration
- Passport (new, renewal, replacement)
- Police certificate (Japan National Police Agency)
- Short-term visa (temporary visitor)
- Working holiday visa