Japanese nationals staying abroad three months or more must notify the consulate for their area of their address in Australia. Filing is done online through the ORR system, which is also a prerequisite for online passport applications.
Where to apply in Australia
Embassy in Canberra (ACT) and Consulates-General in Sydney (NSW and NT), Melbourne (VIC, TAS and SA), Brisbane (QLD, plus a consular office in Cairns) and Perth (WA), each for its own area.
Sydney handles NSW and NT; other posts use the same national ORR system. Brisbane: online booking only (brisbane.rsvsys.jp), one booking per person, up to 35 days ahead; required for Japanese passport applications and collections, residence and signature certificates, and visas; police certificate and family registrations by email booking; no appointment for visa or police-certificate collection, My Number card collection or voting processes. Cairns consular office (North and Far North Queensland): in-person visa applications need no booking, 9:00-12:00 and 13:30-16:00. Perth: online booking required for passports, police certificates, family-register and nationality notifications and visa applications (WA residents only); no booking to collect documents. Melbourne: online reservation for passport, police certificate and certificates (visas only through accredited agencies since 2019 for most applicants); Japanese election card registration without booking.
Contact details for every office are on the page of the embassy and consulates of Japan.
How to apply
Register on the Overseas Residence Report online system (ezairyu.mofa.go.jp) | later changes, moves or return to Japan are reported online or by form sent by mail or email (fax discontinued 1 April 2023)
Documents you need
- Personal and address details entered online, family members living with the applicant included
Fees and processing time
- Official fee: no fee mentioned
Good to know
Japanese-language page, translated. No filing deadline stated.
Official sources
- sydney.au.emb-japan.go.jp/itpr_ja/consul_residence_report.html
- sydney.au.emb-japan.go.jp/itpr_ja/consul.html
- brisbane.au.emb-japan.go.jp/itpr_en/visa.applications.html
- brisbane.au.emb-japan.go.jp/itpr_en/about_cairns.html
- perth.au.emb-japan.go.jp/itpr_ja/11_000001_00751.html
- melbourne.au.emb-japan.go.jp/itpr_en/reservation-en.html
Check before you apply
This page summarises information published by Japan's official channels, last checked on 24 octubre 2026. Fees and requirements can change at short notice, so confirm with the office that will handle your case.
Spotted a change? Let us know.
More services of Japan in Australia
- Birth, marriage, divorce and family-register certificates (in English)
- Certificate of capacity to marry
- Certificate of residence (zairyu shomei)
- Driving licence translation / licence extract
- Emergency travel document (travel document for return)
- Family register notifications (birth, marriage, divorce, death, nationality)
- Overseas voting registration
- Passport (new, renewal, replacement)
- Police certificate (Japan National Police Agency)
- Short-term visa (temporary visitor)
- Signature certificate (substitute for seal certificate)
- Working holiday visa